By need · ConstructINS
Tender evaluation software: read the tender, level the bids, decide
ConstructINS is tender evaluation software that reads a tender’s documents for dates, money terms, requirements and risks — each risk quoting the tender’s own words — then levels the bids you receive and scores them on technical merit and price. It is for contractors bidding and for owners and consultants evaluating bids in Egypt, Saudi Arabia, the UAE and the GCC, in Arabic and English. The platform prepares and recommends; people send and award.
How the tender evaluation software works
- Read the tenderDates; bid bond, performance and advance guarantees; retention; the delay penalty and its cap; payment days, validity, duration and price adjustment; the requirements and scope; risks quoted from the documents; and the questions to ask the client.
- Check it against the lawTerms are checked against Egypt’s Public Contracts Law 182 of 2018 — the guarantee, the delay-penalty cap, bid validity and price adjustment — and the contractors’ federation (EFCBC) rules.
- Split the BOQ into packagesThe tender BOQ is split into trade packages, each prepared as an RFQ sheet with a letter in English or Arabic, for your team to send.
- Level the bidsOffers are read back and levelled line by line against your company’s own past purchase-order rates; prices far below, exclusions and lapsed bids are flagged.
- Score technical and priceA 70/30 best-value evaluation: seven technical criteria, a 70-point technical pass mark, and a mandatory site-visit gate before the price stage.
- Bid or no-bidFrom your tender history, it shows the win rate of similar tenders, the chance of winning at each margin, the margin with the highest expected profit, and a contingency.
Set up in your pilot
- Estimating and unit-rate build-up for your tenders are set up in the pilot.
- Your past tender history is loaded in the pilot, so bid/no-bid starts from your own record.
- Saudi Government Tenders and Procurement Law checks and the Etimad connection are set up in the pilot.
In Egypt, Saudi Arabia, the UAE and the GCC
Egypt
Tender terms are checked against Law 182 of 2018 — the final guarantee, the 10%/15% delay-penalty cap, 45–90-day bid validity and price adjustment — and EFCBC, and Arabic tender documents are read as they are.
Saudi Arabia
Tender reading, RFQs, levelling and 70/30 scoring work on Saudi tenders in Arabic or English, and the Government Tenders and Procurement Law checks and the Etimad connection are set up in the pilot.
UAE and the GCC
The same reading, levelling and scoring for tenders in the UAE and the GCC, in English or Arabic — including international-agency tenders, with a UN Invitation to Bid walk-through built in.
How to choose
- Risks quoted, not paraphrasedEvery risk should show the tender’s own sentence, so your team can check it in seconds.
- Levelling against your own ratesThe lowest price is not always the best bid; compare each line with what you have paid before.
- A method you can defendWeights, criteria, pass mark and gates written down before the bids are opened.
- People awardThe software prepares and recommends; sending and awarding stay with people.
- Arabic and English documentsTenders in the region come in both; the reader should handle each without translation first.
Frequently asked questions
What is tender evaluation?
Judging bids against a published method — usually technical merit first, then price — to find the best value. A common method is 70/30: technical 70%, price 30%, with a technical pass mark before prices are opened.
What is the tender evaluation process?
Check each bid against the gates (for example, the mandatory site visit), score the technical criteria, drop bids below the pass mark, open and level the prices, combine the scores, and put a recommendation to the person who awards.
Can contractors use it for bidding and estimating?
Yes. Contractors use it to read a tender before pricing, send RFQs by package, level supplier and subcontractor quotes, and decide whether to bid and at what margin. Estimating from your own rates is set up in the pilot.
Does it support Egypt’s Law 182?
Yes. Tender terms are checked against the Public Contracts Law 182 of 2018 — the final guarantee, the delay-penalty cap, bid validity and price adjustment.
Who sends the RFQs and awards the contract?
Your team. The platform prepares RFQ sheets, letters and the recommendation; a person sends them and a person awards.
Does it work in Arabic?
Yes. Every screen, report and export works in Arabic, right to left, and in English. Ask ConstructINS answers in Egyptian Arabic, and site teams can type, speak or photograph what they record.
The modules that do it
- Tender ManagementBids scored on price, program and the bidder’s actual delivery record — not on price alone.
- ProcurementPurchase orders, material price forecasting and buy-now / wait recommendations.
- ContractsTender, award, change orders and the notice windows that decide whether a claim survives.
- SubcontractorsDelivery, quality and pricing per trade, with early warning on the ones about to breach.
- Materials & SuppliersDemand against commitment, reorder points, and whether the supplier will actually make the date.
- DecisionsEvery recommendation across the cycle, ranked by what it costs to leave it sitting.
Related pages
- BOQ checking and pricing software for contractors and QS teamsChecks a BOQ — line arithmetic, subtotals, grand total, VAT and key rates — prices packages from quotes, with take-off from drawings set up in the pilot.
- Construction project management software for contractors and ownersSchedule, cost, contracts, site and decisions for one project or a portfolio — P6 import, 47 job roles, Arabic and English.
- Construction software in Egypt, built on Egyptian practiceLaw 182 and FIDIC, EGP certificates with VAT and withholding, Egyptian market prices, HBRC codes and the Egyptian calendar.
- Construction cost control software for contractors and developersBudget, committed, actual and forecast per package, with CPI, cost at completion and the margin — beside your ERP.
Request a guided demo
ConstructINS is not self-serve: the Epsilon AI team walks you through it on sample data, then arranges individual, time-limited access. Sending the request never creates an account. In English and Arabic.
Request a guided demo